Privacy Policy

1. Overview

This Privacy Policy explains how Mpoasei Methodist Basic School ("we", "us" or "the School") collects, uses, discloses, and protects personal information when you access our website or use our services.

2. Information we collect

We may collect personal information you provide directly, such as:

• Registration and account details (name, username, email, phone number, role)
• Profile information (photo, department, designation, school/grade/section)
• Records of communications with the School (messages, support tickets)
• Files and documents you upload to the system (homework, images)

3. How we use information

We use collected information to:

• Provide and operate the School's online services and administrative systems
• Process accounts for staff, teachers, students and parents
• Communicate important notices, academic information, and administrative updates
• Improve and develop the School's digital services

4. Cookies and tracking

We and our service providers may use cookies and similar technologies to collect information about how users interact with the site. Cookies help improve your experience, enable features, and provide analytics. You can usually configure your browser to refuse cookies, but some features may not work correctly without them.

5. Data security

We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no online transmission or storage is completely secure; we cannot guarantee absolute security. If a security breach affects your personal information, we will take appropriate steps in accordance with applicable law.

6. Sharing and disclosure

We do not sell personal information. We may share data with:

• Authorized School staff for education and administrative purposes
• Third-party service providers who perform services on our behalf (hosting, email, analytics)
• When required by law or to protect the School's rights and safety

7. Retention

We retain personal information as necessary to fulfill the purposes outlined in this policy, to meet legal obligations, and to resolve disputes. Retention periods vary by data type and purpose.

8. Your rights

Depending on your role and applicable law, you may have rights to access, correct, or request deletion of personal information we hold about you. To exercise these rights, contact the School administration (see Contact below).

9. International transfers

If personal data is transferred outside your country, we will take steps to ensure it remains protected in accordance with this policy and applicable law.

10. Changes to this policy

We may update this Privacy Policy periodically. Material changes will be posted on this page with an updated effective date.

11. Contact

For questions about this Privacy Policy or to exercise your data rights, please contact the School administration at the Mpoasei Methodist Basic School office in Accra, Dansoman.

Last updated: September 1, 2026